HMS Flow for Apart Hotels & Villas
Run multi-unit and long-stay rentals without the chaos.
Built for Apart Hotels & Villas
Run multi-unit and extended-stay rentals without the chaos. Weekly and monthly rates, owner statements and keyless self check-in keep apart hotels and villa portfolios perfectly organised.
- Multi-unit management
- Weekly & monthly rates
- Owner statements
- Keyless / self check-in
Typical results for apart hotels & villas using HMS Flow.
How it works day to day
Apart hotels and villa portfolios do not behave like hotels. Stays are measured in weeks, not nights; prices are weekly or monthly; the same unit may belong to an owner who expects a statement; and guests often arrive when nobody is at a desk. HMS Flow is built for that mix of hotel operations and rental management.
Each apartment or villa is a unit with its own calendar, rates and cleaning cycle. Weekly and monthly rates, owner statements and self check-in come as standard, and the channel manager keeps Airbnb, Booking.com and your own booking engine selling from one availability.
Arrival without a reception desk
A family lands at 23:00. They completed registration online, received their access details with the pre-arrival message and let themselves in. The team sees the check-in on the calendar the next morning.
Weekly and monthly rates
A 3-night stay is priced per night, a 2-week stay at the weekly rate and a 3-month corporate let at the monthly rate — automatically, from one rate plan, on every channel that supports long stays.
Owner statements
Each unit is linked to its owner. At month end, HMS Flow produces a statement per owner showing bookings, revenue and any cleaning or management fees, ready to send.
Cleaning cycles for long stays
Turnover cleaning on departure, a mid-stay clean every seven days and linen changes are scheduled for each unit, and the cleaners tick them off from a phone.
What does it cost?
A portfolio of 15 apartments or villas counts as 15 rooms and is on the 11 – 20 rooms plan. That includes multi-unit management, weekly and monthly rates, owner statements, the channel manager and the booking engine for one property for the year. Units spread across several locations can be run as a multi-property group — contact us for a quote.
- Hotel PMS & Front Office
- Channel Manager
- Online Booking Engine
- Guest CRM & Relations
- Police / ID (KBS) Reporting
- Cloud, Mobile & Support
Small independent hotels
per property · billed annually
Every plan includes the full platform. 14-day free trial, no credit card required.
The modules that do the heavy lifting
Every plan includes the whole platform — these are the parts this type of property leans on most.
Hotel PMS
Unit calendars, weekly and monthly rates, owner statements and long-stay folios in one place.
Learn moreChannel Manager
Airbnb, Booking.com and Expedia synced from one availability, including long-stay restrictions.
Learn moreBooking Engine
Take direct bookings for weeks or months with deposits, without paying a platform commission.
Learn moreHousekeeping
Turnover and mid-stay cleaning tasks per unit, updated by the cleaners from a phone.
Learn moreQuestions we hear from apart hotels & villas
Explore more solutions
Whatever you run, HMS Flow adapts to your room types, service style and growth plans.
City & Business Hotels
Handle high check-in volume and corporate demand with ease.
ExploreBoutique Hotels
Deliver a personal touch backed by smart guest data.
ExploreResorts & Spa
Manage packages, board plans and on-site extras in one place.
ExploreHostels
Sell beds and dorms as easily as private rooms.
ExploreGuesthouses & B&Bs
Everything a small property needs, nothing it does not.
ExploreNot sure if HMS Flow fits your property?
Our specialists offer a free consultation to find the ideal setup for your apart hotels & villas.